New Hire Reporting
How to Report
Please note: Be sure to report to the New Hire Reporting Center the employee’s name and Social Security number as it appears on his or her Social Security card, even if the person's name has changed.
Report Online
Filing online is the fastest, easiest way to report your new hires. Simply click on the button below and log in. Filing online works best with Internet Explorer (IE) 8.0 and above and possibly with earlier versions of IE. You may experience issues with a different browser.
There are two methods you can use when reporting online:
- Online Form – You will be able to enter your employees and be able to keep track of who you have already submitted to the New Hire Reporting Center.
- File Transfer – Recommended for larger employers or those managing multiple employers. Please contact New Hire at 605.626.2942 for assistance. This option requires programming and may not be suitable for smaller organizations.
LOG IN HERE
If you have forgotten your User ID or password and are not able to retrieve the information, you may call 888.827.6078 for assistance.
Report by Phone
Call 888.827.6078 (toll-free) or 605.626.2942 (local within Aberdeen, South Dakota).
Report by Fax
Fax your report to 888.835.8659 (toll-free) 605.626.2842 (local within Aberdeen, South Dakota).
Report by mail
New Hire Reporting Center
P.O. Box 4700
Aberdeen, SD 57402-4700
If you choose to send in the employee’s W-4 or write us with the new hire information, it must be legible and include all required data elements. Be sure to send us the information as it appears on the employee’s Social Security card.