New Hire Reporting
The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 and South Dakota Codified Law 25-7A-3.3 require employers to report certain information on their newly hired employees. The New Hire Reporting Center was established through the cooperative efforts of the SD Department of Social Services, Office of Child Support Enforcement, and the SD Department of Labor, Unemployment Insurance. The New Hire reports are mainly used to match against child support records to locate parents and establish or enforce child support orders.
Important Federal Law Change
Effective January 16, 2012, employers will be required to include an employee's date of hire when submitting a new hire report. The date of hire is the date an employee first performed services for pay. This requirement was enacted in Section 802 of the Claims Resolution Act of 2010 (CRA; Pub. L. No. 111-291) signed into law by President Obama on December 8, 2010.
The South Dakota New Hire Reporting Center currently accepts and processes the date of hire when it is included on new hire reports. Employers must submit rehires with the most recent date of hire.
Laws - Personal Responsibility and Work Opportunity Reconciliation Act of 1996 requires New Hire reporting in all U.S. states. New Hire reporting is also required under South Dakota Codified Law.
Reporting Requirements - Who needs to report? What information needs to be reported? When do reports need to be submitted?
How to Report - How to report New Hires.
Frequently Asked Questions - FAQs about the New Hire reporting program.
New Hire Statistics - See how many reports are received yearly and how other government programs use New Hire information.
Multistate Reporting - Employers with employees in more than one state have a couple of different options on how to report new employees.
Resource - New Hire Reporting brochure (Adobe .pdf format)
If you cannot find answers to your questions among the topics listed to the left or through one of the options above, please contact us.
New Hire Reporting Center
South Dakota Department of Labor and Regulation
P.O. Box 4700
Aberdeen, SD 57402-4700
Phone: toll-free at 888.827.6078 or locally in Aberdeen at 605.626.2942
Fax: toll-free at 888.835.8659 or locally in Aberdeen at 605.626.2842